OpenContent Human Resources

Provide streamlined management and tracking of the on-boarding process.

OpenContent Human Resources allows companies to streamline their employee on-boarding process and annual reviews. Perfect for large and small companies that require a better view into employees who are potentially out of compliance and are missing required documentation. OpenContent Human Resources assists in capturing all documents associated with individual employees and groups them logically into folders. Documents can be captured and stored during the interview process, hiring phase and annual reviews. OpenContent Human Resources allows companies to leverage their existing ECM solution in new and unique ways.

Solution highlights:

• Complete capture of electronic files for all HR documents, including third parties and internal/external sources
• Capture of all electronic correspondence including emails, reviews and phone discussions
• Summary view of electronic file activity
• Robust Search capabilities including full-text to minimize the time wasted searching for paper documents
• Quick access to previous review files with side by side viewing
• Enables faster and easier ways to share information between employees and third parties

Employee Creation Establish a new folder during the on-boarding process with quick access to all related employee documentation.		Required Documents Easily configure and track documents that are required to complete on-boarding. When required documents are added to an employee folder, they are automatically filed and marked as complete.
Annual Review Process Get notified when an employee’s documents need to be updated and receive an assigned task.		Email Integration Create outbound email communications with employees that are automatically stored in the correct folder.
Electronic File Relationships Maintains relationships between folders as well as documents (ex: email and document attachment).		Side by Side (by Side) viewing Allows for side by side viewing of current and historical documents. Supports additional monitors.
Employee On-Boarding Monitoring Provides an “at-a-glance” view of all employees that are currently in the ‘On-Boarding” process – allowing your HR department to quickly expedite the process.		Overlays and Watermarks Ability to dynamically add property information such as document status and effective date to viewed and printed documents.
Suggested Redactions & Annotations Ability to add comments to a document at anytime in the process. Manually redact sensitive information from documents, or leverage Suggested Redactions to ensure content isn’t missed.		On-Premise or Cloud Implementation Solution could be deployed on-premise or in the cloud.
Document Alerts Ability to notify other users to activity in an employee folder.		Scanning or Fax Documents Provides for ability to scan or accept inbound fax. Outbound fax also supported.