OpenContent Contract Management

Speed up contract authoring and easily track redlined changes.

Leveraging portions of OpenContent Search and OpenContent Forms, the OpenContent Contract Management Solution also combines best of breed integration with leading vendors like HotDocs, WorkShare Compare and DocuSign.

Areas of contract management include:

• Authoring and negotiation
• Baseline management
• Commitment management
• Communication management.
• Contract visibility and awareness
• Document management
• Growth (for Sales-side contracts)

Document Management plays a huge role in contract management.  From our client experience, clients like to be able to:

• Drive consistent creation of contracts with data. Data could come from a variety of systems (ex: Salesforce).  Data should be stored and versioned in the Document Management repository to initially start the contract creation process.
• Interview/Intelligent Form – Creation of the eventual contract is driven by data but could also be driven by an intelligent form to ask for additional data or supporting documents surrounding the creation of a contract. The intelligent form can also be used to gather information about workflow review and approval.
• Document Generation – Data can be used to drive substitutions in the document as well as drive inclusion of clauses and terms.
• Workflow Review and Approval – can include annotations as well as electronic signatures.
• External Review, Redline and Approval – to support the back and forth negoitation process.  Process can include managing versions of documents, redline comparisons and eventual third-party approval.
• Reporting – ability to support search/retrieval of contracts as well as monitoring where contracts are within the process.

Components include:

• OpenContent Forms – dynamic intelligent form for data capture and dynamic workflow.  Also provides internal electronic signatures.
• OpenContent Search – Overall case and document management
• HotDocs – Integrated with Active Wizard to provide Document/Contract generation
• WorkShare Compare – Document Comparison – Supporting the back and forth redline process, giving the users detailed knowledge of differences between document versions
• DocuSign – External Electronic Signatures

Contract Generation Quickly generate and approve contracts based on smart templates.		Document Comparison View redline information to simplify the negotiation process.
Electronic Annotations Ability to add comments to a document at anytime in the process.		Side by Side (by Side) viewing Allows for side by side viewing of current and historical documents. Supports additional monitors.
Electronic File Relationships Maintains relationships between folders as well as documents (ex: email and document attachment).		Overlays and Watermarks Ability to dynamically add property information such as document status and effective date to viewed and printed documents.
Email Integration Create outbound email that is automatically stored in the correct folder.		On-Premise or Cloud Implementation Solution could be deployed on-premise or in the cloud.
Document Alerts Ability to notify other users to activity in a client folder.		Scanning or Fax Documents Provides for ability to scan or accept inbound fax. Outbound fax also supported.