OpenContent Accounts Payable

The OpenContent Accounts Payable Solution provides for a document-centric approach to Accounts Payable invoices and supporting documents. The solution can utilizes Ephesoft’s Smart Document Capture or TSG’s OpenCapture solution with machine learning to automate the classification and extraction of the key data from the invoices as they enter the system via scanning them or other digitally generated documents sent via email or other automated source.

With Ephesoft or OpenCapture, OpenContent utilizes powerful OCR algorithms to extract information without templates:

• Invoices and attachments are scanned or electronically captured from email/shared drive or an external system.
• Fields are extracted by based on their values and proximity to other key fields. For example, the Invoice Date might be located to the immediate right or under the words “INVOICE DATE”.  Attachments are recognized as attachments without needing separator sheets.  Neither Ephesoft or OpenCapture rely on templates or location of the fields on different documents.
• A user reviews the results based on confidence levels.

Once data and images are captured, OpenContent Accounts Payable Solution leverages OpenMigrate to ingest the invoice images into your Enterprise Content Management System (Documentum, Alfresco, HBase/Hadoop, AWS/DynamoDB or others).  Once in the repository, OpenContent Search allows viewing of the invoices as well as other critical documents based on the document object model.  For example:

• Purchase Orders – If captured on the invoice, the original purchase order will be automatically related to the invoices that have been processed against it.
• Invoices – If captured on the check/remittance, invoices will be automatically related to the associated check.

OpenContent Accounts Payable Solution provides other key ease of use capabilities for accounts payable including:

• Robust Search with a combine document option to ease audit access to invoices.
• Annotation with OpenAnnotate
• Dual Screen View as well as additional monitor support for review and approval of invoices and related documents.

Electronic Annotations Ability to add comments to an Invoice		Contextual Side-by-Side Document Viewing View invoices side by side with other related invoices, or PO’s and Checks
Simplified Searching Easily retrieve documents using properties or full text searching		Audit Trail Ability to view details regarding actions taken on a specific document
Enhanced Security Security based on group membership		On-Premise or Cloud Implementation Solution could be deployed on-premise or in the cloud