Take Control of Policies and Procedures with Alfresco
Maintaining and managing thousands of policies, procedures, forms and other operational documents is an enormous challenge, especially with frequent updates, re-approvals, and redistribution in response to the ever-changing corporate standards, industry requirements, legislation, and marketplace events. Those challenges are multiplied exponentially when policies and procedures are managed manually in file shares or outdated legacy enterprise content management systems.
Modern Content Management for Complex Policy & Procedure Management
The Alfresco Policy and Procedure Management solution provides a configurable/low-code, efficient way to search, manage, secure, and maintain quality documents and critical change processes, including collaborative reviews and electronic approvals, that aligns with FDA, GxP, NRC, ISO and other regulatory agency requirements.
This solution includes best practices derived from our experience with multiple clients spanning life sciences, nuclear operations and ISO manufacturing and is continually being enhanced by both R&D efforts and client requests.
Policy & Procedure Management Solution Overview
See additional detail in our Demo Series for Alfresco Policy and Procedure Management
Case Studies
American Association of Insurance Services (AAIS) utilizes the Alfresco Content Accelerator for Policies & Procedure Management to manage Policy Forms and other types of insurance documents. The system provides tight versioning control and allows AAIS to respond quickly and thoroughly to regulatory and legislative changes. Robust change management features allow for seamless product development and maintenance, thorough peer and legal review, and packaging of complete filing submissions to external jurisdiction approvers. Integration with Workshare Compare allows for dynamic redline generation of document changes between versions to assist with legal review and analysis of document changes over time.
Key Features:
Low / No Code SolutionHighly configurable interface that adapts to changing and expanding business needs | Signature Reduction & ConsistencyAutomated selection of approvers to enforce consistency and eliminate unnecessary approvers | |
Simplifying Complex Change ControlAbility to group/relate documents (change request, change documents, and supporting documents) into a single package for processing. | Collaborative ReviewsAbility to collaborate and add comments to a document during the review or approval cycle. | |
Enhanced SecuritySecurity automatically applied by the system based on document status, includes support for site/department-based security and confidential documents . |
Audit TrailAbility to view details regarding actions taken on a specific document. | |
Simplified SearchingEasily retrieve documents using properties or full text searching. |
Overlays and WatermarksAbility to dynamically add property information such as document status and effective date to viewed and printed documents. | |
Document ReleaseAbility to manage when approved documents are effective and available for use. |
On-Premise or Cloud ImplementationSolution could be deployed on-premise or in the cloud. | |
ReportingDashboards and visual reports provide at-a-glance statistics for users and senior management. Saved Searches and Exporting of Search Results to support additional reporting needs. |
Controlled PrintSupport for creation, management and tracking of documents (typically batch records) requiring controlled/tracked printing.
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Contact Us to see how the Alfresco Policy and Procedure Solution Accelerator can improve your business today.